Last updated: July 2026
This privacy policy explains how Parity Bit Systems Limited ("we", "us", or "our") collects and uses personal data when you visit the Washington Baltic website or contact us. Washington Baltic is a trading name of Parity Bit Systems Limited.
Who we are
The data controller responsible for your personal data is:
- Legal entity: Parity Bit Systems Limited
- Trading as: Washington Baltic
- Company number: 16021038
- Registered office: Office 39, Gateshead International Business Centre, Mulgrave Terrace, Gateshead, Tyne and Wear, NE8 1AN, United Kingdom
- ICO registration number: ZB839803
- Website: washingtonbaltic.com
What personal data we collect
We may collect and process the following personal data:
- Contact details — name, email address, and company name (if provided) when you submit our contact form or email us directly.
- Message content — the information you include in your enquiry or correspondence with us.
- Technical data — IP address, browser type and version, device information, and other technical identifiers collected automatically when you visit our website or submit a form.
- Usage data — standard server and access logs relating to how you use our website.
We do not intentionally collect special category data (such as health information) through this website. Please avoid including sensitive personal data in contact form messages unless it is necessary for your enquiry.
How we use your data
We use your personal data to:
- Respond to enquiries submitted through our contact form or by email.
- Communicate with you about potential or ongoing engagements.
- Operate, maintain, and secure our website.
- Detect, prevent, and address misuse, fraud, or security issues.
- Comply with legal and regulatory obligations.
We do not sell your personal data.
Legal bases for processing
Under UK GDPR, we rely on the following legal bases:
- Consent — when you submit our contact form, you consent to us using your details to respond to your enquiry. You may withdraw consent at any time by contacting us.
- Legitimate interests — to operate and secure our website, maintain server logs, and manage routine business correspondence, where those interests are not overridden by your rights.
- Pre-contractual steps — where you contact us about a potential engagement, we may process your data to assess and respond to that enquiry.
- Legal obligation — where we are required to retain or disclose information by law.
Cookies and similar technologies
Our website uses cookies and similar technologies. When you first visit, we show a cookie banner so you can accept all cookies, reject non-essential cookies, or manage your preferences by category. We store your choices in your browser's local storage so we can remember them on future visits. You can change your preferences at any time using the "Cookie settings" link in the footer.
We use the following types of cookies:
- Essential cookies — we use session and CSRF cookies when you submit our contact form. These are required for security and form functionality. We also store your cookie preference choices locally in your browser.
- Analytics cookies — if you consent, we may use Google Analytics to understand how visitors use our website (for example, which pages are viewed and how users navigate the site). Analytics cookies are only loaded after you give consent. You can withdraw consent at any time via "Cookie settings".
- Marketing cookies — we do not currently use marketing or advertising cookies on this website.
- Third-party fonts — we load fonts from Google Fonts (fonts.googleapis.com). Your browser may send technical data (such as your IP address) to Google when those fonts are requested.
For more information about how Google Analytics uses data, see Google's privacy policy .
Who we share data with
We may share personal data with trusted service providers who process data on our behalf, such as website hosting, email delivery, and infrastructure providers. These providers act as data processors and are required to protect your data in line with applicable law.
We may also disclose personal data where required by law, regulation, court order, or to protect our legal rights.
International transfers
Some of our service providers may process data outside the United Kingdom. Where personal data is transferred internationally, we take appropriate steps to ensure it remains protected, such as using providers that operate under recognised safeguards or contractual protections.
How long we keep data
We retain contact form submissions and related correspondence for up to 24 months from the date of your last communication with us, unless a longer retention period is required for legal, regulatory, or legitimate business purposes (for example, where an engagement proceeds or a dispute arises).
Server and security logs are retained for a limited period appropriate to their purpose, after which they are deleted or anonymised.
Your rights
Under UK data protection law, you have the right to:
- Request access to the personal data we hold about you.
- Request correction of inaccurate or incomplete data.
- Request erasure of your data in certain circumstances.
- Request restriction of processing in certain circumstances.
- Object to processing based on legitimate interests.
- Request transfer of your data to another organisation where applicable.
- Withdraw consent at any time, where processing is based on consent.
To exercise any of these rights, please contact us using the details below. We may need to verify your identity before responding.
Complaints
If you have concerns about how we handle your personal data, please contact us first so we can try to resolve the issue. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection:
Changes to this policy
We may update this privacy policy from time to time. The "Last updated" date at the top of this page indicates when it was most recently revised. We encourage you to review this page periodically.
Contact us
If you have any questions about this privacy policy or how we handle your personal data, please contact us:
- Email: hello@washingtonbaltic.com
- Post: Parity Bit Systems Limited (trading as Washington Baltic), Office 39, Gateshead International Business Centre, Mulgrave Terrace, Gateshead, Tyne and Wear, NE8 1AN, United Kingdom